DeepWell Data Services provides powerful, web-based tools to collect, store, analyze and report vital data. DWDS supplies the information tracking tools clients and evaluators need to manage and evaluate their Elementary Counseling projects.

Individual Student and Parent Contacts

Track student and parent contacts at the individual level with the DWDS Elementary Counseling Data System. Using the intuitive data entry forms, your counselors will be able to track the type of contact, duration, and the student with whom the contact was made.

Referral Tracking

Track referrals to and from outside professionals as well as referrals made internally within your organization. Simultaneously track multiple referrals for individual students.

Guidance Curriculum

With the DWDS Elementary Counseling Data System, counselors are able to track their delivered curriculum by date.

Counselor Time Sheet

Counselors can track their time spent in the four objective areas of Individual Planning, System Support, Curriculum Development, and Responsive Service. These categories can be added to or modified to meet the needs of your project.


Click here to download a printable pdf brochure containing all the information found on this page.

DWDS Data Systems

DeepWell Data Services has developed software solutions for the following types of programs. Click on the Program name for more information.

DWDS also supports following types of projects. Please contact DeepWell Data Services for more information.

  • SLC
  • ID
  • REMS
  • PEP
  • 21st CCLC

Features and Package Options

Profiles Standard Premium Professional
Participant Profiles
Staff Profiles
Organization Profiles
# of Staff Logins
User Proxy Control
Attendance Rolls
Case Management Center
Profile Photo Image
Organization Privacy Settings
Staff/Participant Email Center
Staff Contact List
Staff/Participant Mailing Labels
Printable Case Management Report
Counseling Standard Premium Professional
Contact Tracking
Referral Tracking
Guidance Curriculum Tracking
Counselor Time Sheet
Activites Standard Premium Professional
Activites Tracking
Activity Categories
Completion Time Tracking
Goal # Tracking
Printable Activity Report
Activity Attendance Standard Premium Professional
Attendance Sessions
Class Name Tracking
Copy Attendance to New Session
Photo Documentation
Bar Coded Roll Scanning
Media Attendance Tracking
Reports Standard Premium Professional
Annual Performance Reports
Additional Standard Reports
Custom Reports
Calendar Standard Premium Professional
Custom Project Events
Activity Attendance
Basic Calendar Print Function
Media Attendance
Detailed Calendar pdf Report
Survey Data Summary on Calendar
Additional Features Standard Premium Professional
Extended Attributes (custom trackable data)
Export Grids to Excel
Filter/Group/Sort Grid
Bulk File Uploads
Deletion Center
Merging Center
Centralized Document Repository
Project Gantt Chart
Custom Grid Columns
Support Standard Premium Professional
Support Ticket System
Email based Support
Phone Support
Project Directors / Evaluators Standard Premium Professional
Evaluator Message Board
Project SnapShot Module
Surveys Standard Premium Professional
Online Surveys
Survey Categories
Printable Report Linking

Each data portal can be individually tailored and customized to meet the needs of your project. Please contact DeepWell Data Services for pricing and package details.