DeepWell Data Services provides powerful, web-based tools to collect, store, analyze and report vital data. DWDS supplies the information tracking tools clients and evaluators need to manage and evaluate their GEAR UP programs.

Profile Attendance Tracking

The DeepWell GEAR UP data system enables your program to track GEAR UP activity attendance at an individual level. Data entry personnel are able to track student activity attendance, staff professional development and services provided to parents. Student attributes such as reduced and free lunch, IEP, and LEP are also tracked and attached to each profile. Additional attributes defined by your project can also be tracked and attached to any profile. Profiles can be manually entered and updated or DWDS can bulk upload an entire student population pulled from a school’s SIS.

Online Surveys & Assessments

The DWDS survey software allows you to administer your semi-annual surveys online for instant feedback and dynamic reporting. Data from online surveys is instantly accessible to project directors and evaluators (if desired). Survey summaries as well as raw data can be download in various formats for viewing, sharing, and evaluation purposes.

School Attendance, School Grades & CRT

Track student school attendance, grades, and state assessment scores at the individual level with easy to use DWDS data entry tools. Or bulk upload them at the end of each school term from any Excel or comma delimited file.

DeepWell GEAR UP APR Builder

Run the DWDS APR Builder at any time to verify and monitor the health of your project. At the end of each reporting period, the numbers for sections IV- VI of the APR can be created quickly with just a few clicks of the mouse. The DeepWell GEAR UP APR Builder also allows you to pull data directly from surveys and combine it with attendance data for a complete and accurate APR.


Click here to download a printable pdf brochure containing all the information found on this page.

DWDS Data Systems

DeepWell Data Services has developed software solutions for the following types of programs. Click on the Program name for more information.

DWDS also supports following types of projects. Please contact DeepWell Data Services for more information.

  • SLC
  • ID
  • REMS
  • PEP
  • 21st CCLC

GEAR UP Features and Package Options

Profiles Standard Premium Professional
Participant Profiles
Staff Profiles
Organization Profiles
# of Staff Logins
User Proxy Control
Attendance Rolls
Case Management Center
Profile Photo Image
Organization Privacy Settings
Staff/Participant Email Center
Staff Contact List
Staff/Participant Mailing Labels
Printable Case Management Report
Activites Standard Premium Professional
Activites Tracking
Activity Categories
Completion Time Tracking
Goal # Tracking
Printable Activity Report
Activity Attendance Standard Premium Professional
Attendance Sessions
Class Name Tracking
Copy Attendance to New Session
Photo Documentation
Bar Coded Roll Scanning
Media Attendance Tracking
Reports Standard Premium Professional
Annual Performance Reports
Additional Standard Reports
Custom Reports
Calendar Standard Premium Professional
Custom Project Events
Activity Attendance
Basic Calendar Print Function
Media Attendance
Detailed Calendar pdf Report
Survey Data Summary on Calendar
Schools Standard Premium Professional
School Terms
School Grades
School Class Attendance
Additional Features Standard Premium Professional
Extended Attributes (custom trackable data)
Export Grids to Excel
Filter/Group/Sort Grid
Bulk File Uploads
Deletion Center
Merging Center
Centralized Document Repository
Project Gantt Chart
Custom Grid Columns
Support Standard Premium Professional
Support Ticket System
Email based Support
Phone Support
Project Directors / Evaluators Standard Premium Professional
Evaluator Message Board
Project SnapShot Module
Surveys Standard Premium Professional
Online Surveys
Survey Categories
Printable Report Linking

Each data portal can be individually tailored and customized to meet the needs of your project. Please contact DeepWell Data Services for pricing and package details.